Events

Starting with Arena 4.1, events can be fully administrated in Arena, using an additional service. Contact Axiell if you want more information about the Administration of events module.

You need to sign in to Liferay to be able to set up events.

Note:
Multilingual functionality is currently not supported for events.

An event can be in the following statuses:

Status	Description
Draft	The event has been saved as draft.
Planned	The event has been created without a publication time, or the publication time is not yet reached.
Published	The publication time for the event is reached, and the information about this event is available on the library’s website.
Completed	The date and time of the event has passed.
Cancelled	The event has been cancelled.

Events in published and cancelled state are displayed for patrons on the library’s website using the Events portlet. Depending on how you have configured the event, patrons can register online. Patrons can also add events to their calendar by a click in the event description, and share events via email and social media.

Prerequisites for events

You find the events administration under Content/Administration of events in the menu to the left.

To be able to administer events in Arena, the following is needed:

• A calendar event service customer ID
• A location vocabulary ID
• A target audience vocabulary ID

You find these settings by clicking the context menu at the top of the Calendar Event Admin module and selecting Configuration.

The calendar event service customer ID is supplied by Axiell.

You add the vocabulary IDs for locations and target audiences after having created these vocabularies.

Creating locations and rooms for events

To be able to select locations when creating events, a location vocabulary is needed. Each event location is represented by a category in the vocabulary, and each location can contain one or several rooms that are represented by sub categories.

1. In the menu to the left, select Content and Categories.
2. Click the plus sign in the bottom right corner to add a vocabulary.
3. Fill in a name, for example My event locations, and click Save.
4. n the context menu of the vocabulary you just created, select Add Category.
5. Fill in a name, for example First floor, and click Save.
6. Add the rest of the locations as categories to your vocabulary.

7. For each location in the list, you can similarly add rooms by clicking the context menu and selecting Add Subcategory.

Creating target audiences for events

To be able to select target audiences when creating events, a target audience vocabulary is needed. Each target audience is represented by a category in the vocabulary.

1. In the menu to the left, select Content and Categories.

2. Click the plus sign in the bottom right corner to add a vocabulary.

3. Fill in a name, for example My event target audiences, and click Save.

4. n the context menu of the vocabulary you just created, select Add Category.

5. Fill in a name, for example Children, and click Save.

6. Add the rest of the target audiences as categories to your vocabulary.

Adding the vocabulary IDs to the Calendar Event Admin module

1. Once you have created the vocabularies, select a vocabulary and find the ID (a 6-digit number) for each vocabulary at the end of the browser path.
2. Copy the ID.
3. Click the context menu at the top of the Calendar Event Admin module and select Configuration.
4. Paste the ID for the location and target audience respectively.
5. Click Save.

The locations and target audiences will now be available when you create an event.