Creating an event

Note:
This functionality is available starting with Arena 4.1, using an additional service. Contact Axiell if you want more information about the Administration of events module.

In addition to single events, you can create recurring events as well as events that last for several days. Events can be open to anyone or require user registration.

1. In the menu to the left, select Administration of events.
2. Click the plus sign in the bottom right corner to add an event.
3. Fill in the details for the event. Mandatory fields are marked with an asterisk.
4. Add tags for any terms that should generate additional search hits when someone searches for events in the Calendar Event Admin or on the library’s website.
5. You can also add an image including an Alt-text for accessibility purposes. Clicking Choose opens Documents and Media from where you can choose or upload images.
   

Note:
Using images in landscape mode with a minimum width of 700 pixels is recommended. For performance reasons, images in jpg format is preferred.

6. Select date and time for the event.
7. Select Multi-day event if the event should last for several days, or select Recurring event if you want the event to repeat a number of times, for example weekly or monthly.
8. Add a publication date and time if you want the event to be announced to patrons on a particular time.
9. Add a location, and if you want to, a room.
10. Add one or several target audiences if you want to.
11. Select Enable patron online registration for this event if the patrons should register for the event. You can enter a maximum number of participants for the event (when this number is set to 0, it means that there is no limit). You can also set a maximum number of participants that a person can register.
12. Click Publish. Alternatively, save the event as draft if you want to adjust the details of the event later.

See also: The Documents and Media library

Notes:

When you create events, the time zone of your Arena system is used. This might be a date and time different from your computer system settings. Events that end at midnight needs to end at 23:59 or to be created as multi-day events, as the time 00:00 is considered to be the next day. Multi-day events cannot be configured as recurring. This also means that you cannot create an event that lasts over midnight as recurring. Recurring events need to be entered so that the period for the events lasts one day further than the date of the last event in the series.