Managing users in Liferay

Liferay access is necessary to add new pages on the portal, handle layout and design, add or remove features on the pages, etc. When Arena was installed you got sign-in data to Liferay for one user. You are recommended to create separate accounts for all users.

All management of users requires signing in to Liferay.

Under My account you can see and edit the data for your account; name, e-mail address, password, roles, etc.

Adding a new user in Arena 4.1

All users that you add will be assigned the role Organization User, provided that you select the Arena organisation.

  1. Sign in to Liferay.
  2. In the menu to the left, click Control Panel.
  3. Click Users/Users and Organizations and select the Organizations tab.
  4. In the context menu for your organisation, select Add user.
  5. Fill in the details for the user. Mandatory fields are marked with an asterisk.
  6. Click Save.
    New fields appear below the fields filled in.
  7. Enter a password. If you want to force the user to change the password at first sign-in, check Require Password Reset..
  8. Click Select to select an organisation, and click on the Arena organisation that your installation belongs to.
  9. Click Select to select a role, and click the role that you want to assign to the user.
  10. Click Save.

You see the new user on the Users tab.

Assigning another role to a user in Arena 4.1

At some point, you may want to assign a user another role, such as Organization Administrator, rather than the default role Organization User.

  1. Sign in to Liferay.
  2. In the menu to the left, click Control Panel.
  3. Click Users/Users and Organizations and select the Users tab.
  4. In the list of users, select Edit in the context menu for the user for whom you want to assign a new role.
  5. On the User Information tab, scroll down to Roles.
  6. Under Organization Roles, click Select, and then click Choose for the role that you want to assign to the user.
  7. Click Save.

Adding a new user in Arena 4

All library staff users should be assigned to the Arena organisation, to automatically become Organisation users.

  1. Sign in to Liferay.
  2. In the menu to the left, click Control Panel.
  3. Click Users/Users and Organizations.
  4. Click the plus sign in the bottom right corner and fill in the user details.
  5. Click Save.
    New fields appear below the fields filled in.
  6. Enter a password. If you want to force the user to change the password at first sign-in, check Require Password Reset.
  7. Click Select to select an organisation, and click on the Arena organisation that your installation belongs to.
  8. Click Select to select a role, and click the role that you want to assign to the user.
  9. Click Save.

Organization owner

The Organization owner is assigned to the Arena organization, and to the following roles:

  • Arena Power User
  • Organization Owner

Creating the first Organization owner

  1. Create a user, and in the initial form, assign the user to the Arena organization, and save the settings.
  2. Assign the user to the Arena Power User and Organization Owner roles.

Organization administrator and Organization user

For library staff to be able to create pages and configure portlets as well as updating content, assign the user the Organization Administrator role. For library staff to be able to only update content, assign the user the Organization User role.

Editing or deactivating a user

  1. In the left hand menu, click Control Panel/Users/Users and Organizations.
  2. Click the context menu to the right on the row for the user. Select Edit or Deactivate.

Accessing My account

  1. In the left hand menu, click [your name]/My account/Account settings.
Note:
You need to know the name of the users to find them - there is no way to display all the user names in the system.